APPENDIX C

By the end of December

*  Print IACE Information Form as per agreed format.

* Prepare Provisional IACE Exchange Programme and send to all countries. Information should include dates for arrival and departure and which airport or city venue for ticketing purposes

* If not already started, put into effect your process for selecting candidates for the current exchange


January, February

* Countries using the Europe Assembly Point must provide a list to the German Delegate with the following information:
Names, Age and Gender of the personnel by 1st June
Preliminary time of Arrival and Departure

March, April, May

* Fine tuning of Exchange Programme, selection of candidates and travel arrangements

* Pay the Annual Subscription Fee by no later than 31st    March

* Complete Registration Form re IACE Planning Conference

* List of cadets and escorts names, addresses, age and gender to host countries

June

* IACE Information Forms (by no later than 1st June - approved format - and final Exchange Programmes to host countries

* Registration Fees for IACEA Planning Conference, in the currency of the country hosting the conference, is due in advance of the Planning Conference

* The Registration Fee: US$250 (or amount agreed at the previous Conference), is payable on receipt

July

* Cut-off date for substitutes is 1st July, except by agreement with receiving host country

* First Phase Exchange Dates as agreed

* Inform exchange countries of the mobile/cell phone number(s) of your national escort  officer(s)

August

* Second Phase of Exchange as agreed

* Agenda Items for the IACEA Planning Conference are due

* Advise host country final list of delegates for the IACEA Planning Conference and send in Registration Fees.

* Delegates not attending the Conference are to send the Secretary General their reports for that year's Exchange and also their proposed exchange numbers for the following year's Exchange.